BC Professional Fire Fighters' Association &
BC Professional Fire Fighters’ Burn Fund
Database and Office Coordinator
The BC Professional Fire Fighters Association (BCPFFA) represents 56 locals and over 4,800 professional fire fighters, dispatchers, prevention officers, and support personnel across British Columbia and the Yukon. The BCPFFA serves its affiliates by providing training and education on provincial legislation, occupational health and safety, WorkSafe advocacy, financial assistance, collective bargaining, labour law, and the promotion of best practices in public safety and firefighter safety.
The BC Professional Fire Fighters Burn Fund (Burn Fund), established in 1978 and is dedicated to supporting burn survivors throughout every stage of their recovery. From enhancing care at BC’s trauma hospitals to providing emotional support for survivors of all ages, the Burn Fund empowers individuals and strengthens families through resilience and community. The Burn Fund is the charity of the BCPFFA.
Opened in March 2016, the Burn Fund Centre stands as a testament to the vision and commitment of firefighters, donors, volunteers, and staff. Located in the heart of Main Street, this iconic building houses the Home Away program, offering eight fully furnished suites with shared amenities. These accommodations provide a supportive, temporary home for burn survivors, their families, and fire fighters receiving medical treatment in Vancouver.
About the Position
Based at the Burn Fund Centre and reporting directly to the Executive Director of the Burn Fund, the newly created position of Database and Office Coordinator will play a key role in maintaining the information and systems essential to the core operations of both the BCPFFA and the Burn Fund. In this role, you will support both organizations’ (BCPFFA & Burn Fund) day-to-day activities and long-term goals. You’ll work closely with the Executive Director, contractors, and external partners, ensuring that the people, programs, and properties we manage have the administrative and operational support they need to succeed.
This is a full time (37.5 hours per week), Monday to Friday, in-house position based out of our beautiful and centrally located Main Street office in Vancouver, BC.
Key Responsibilities
Database Management:
Maintain and update databases for both the BCPFFA and the Burn Fund, ensuring accuracy, consistency, and security of information.
Work with staff to ensure data entry protocols are followed and provide training/support where needed.
Office Coordination
Manage day-to-day office operations, including supplies, equipment, filing systems, and IT coordination.
Maintain office procedures and workflows to improve efficiency.
Property & Contractor Coordination
Oversee and schedule contractors supporting BCPFFA and Burn Fund properties, including maintenance, repairs, and cleaning services.
Track contracts, service agreements, and related documentation.
Stakeholder Relations
Build and maintain positive relationships with suppliers, contractors, donors, and other external stakeholders.
Serve as a first point of contact for inquiries, directing them appropriately.
General Administrative Support
Provide administrative assistance as required.
Support events and special projects as required as part of the broader BCPFFA and Burn Fund teams
About you
You are detail-oriented, organized, and thrive in a role where you’re the go-to person for keeping things on track. You enjoy juggling a variety of tasks and take pride in making systems run smoothly. You’re comfortable with technology, confident communicating with a range of people, and value working for organizations that make a positive impact.
Skills, Experience & Education
3–5 years of office administration or operations experience, preferably in a non-profit or small organization environment.
Strong database management skills (Excel, Google WorkSpace, Gmail and Mailchimp)
Excellent oral, written, and interpersonal communication skills.
Proven ability to manage multiple priorities and meet deadlines in a fast-paced setting.
Proficiency with cloud-based platforms (e.g., Google Workspace) and basic IT troubleshooting.
Post-secondary education or related training in administration, business, or a relevant field is an asset.
Experience coordinating contractors, property maintenance, or facilities management is an asset.
Benefits of Collaborating with Us
A flexible, inclusive, and diverse work environment where everyone can thrive
Comprehensive employee benefits package covering you and your dependents
Cell phone allowance to support your connectivity needs
Support for relevant training and professional development initiatives
Generous leave provisions, including 15 paid statutory holidays per year
This is a unionized position, and the starting salary will be set at $40.21/hour
How to Apply
If this sounds like you, we would love to hear from you. Please email your cover letter and resume in a single Word or PDF file to Shannon Okun at shannon@reimaginehr.ca, being sure to include the position title in the subject line. This posting will remain open until filled, and screening will be ongoing.
We kindly ask that applications be sent by email only—no fax or mail applications please—and request that you do not phone. Due to the high number of applications we receive, only applicants who are selected for an interview will be contacted.
We sincerely thank all applicants for their interest in the BCPFFA and the Burn Fund.